Privacy Policy

1. Introduction

SGM Drivers ("we", "us", "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose and safeguard your information when you visit our website sgmrecruitment.co.uk and use our recruitment and training services.

This policy complies with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and any other applicable UK data protection legislation. Please read this policy carefully. If you do not agree with the terms of this policy, please do not use our website.

2. Data Controller Details

The data controller responsible for the personal data collected through sgmrecruitment.co.uk is:

• Company Name: SGM Drivers
• Website: www.sgmrecruitment.co.uk
• Email: david@sgmrecruitment.com
• Phone: +44 7938 471626
• Country: United Kingdom

3. Information We Collect

3.1 Information You Provide Directly

When you use our website, register as a driver, request staff or contact us through forms at sgmrecruitment.co.uk, we may collect the following categories of personal data:

• Identity Data: Full name, date of birth (where relevant)
• Contact Data: Email address, telephone number, postal address
• Professional Data: CV/résumé, employment history, qualifications, licences (DVLA number, Driver CPC), years of experience
• Company Data: Company name, job title, business contact details (for employer clients)
• Communication Data: Messages, enquiries and correspondence submitted via our contact or registration forms
• Consent Records: Records of consent provided via our forms, including timestamp and page URL

3.2 Information Collected Automatically

When you visit sgmrecruitment.co.uk, we may automatically collect technical data including:

• IP address and device identifier
• Browser type and version
• Operating system and platform
• Pages visited and time spent on pages
• Referring URLs and exit pages
• Cookie data (see our Cookie Policy)

4. How We Use Your Information

We use the personal data we collect for the following purposes:

• Recruitment Services: To match drivers with suitable job opportunities and provide staffing solutions to employer clients
• Training Services: To book and manage driver training courses at sgmrecruitment.co.uk
• Communication: To respond to enquiries submitted via david@sgmrecruitment.com
• Compliance: To perform right-to-work checks, DVLA licence validation and DBS screening
• Legal Obligations: To comply with HMRC, AWR, Modern Slavery Act and other statutory requirements
• Website Improvement: To analyse usage patterns and improve our website sgmrecruitment.co.uk
• Marketing: To send relevant job opportunities and training updates (with your consent)

5. Lawful Basis for Processing

We process your personal data under the following lawful bases as defined by UK GDPR:

• Consent (Article 6(1)(a)): Where you have provided explicit consent via our GDPR-compliant form tick boxes. You may withdraw consent at any time by contacting david@sgmrecruitment.com.
• Contract Performance (Article 6(1)(b)): Where processing is necessary to fulfil a contract for recruitment or training services.
• Legal Obligation (Article 6(1)(c)): Where we must comply with legal requirements (e.g., right-to-work verification, tax obligations).
• Legitimate Interests (Article 6(1)(f)): For business development, fraud prevention and website analytics, where not overridden by your rights.

6. Data Retention

We retain personal data only for as long as necessary:

• Active Candidates: Data retained for up to 2 years from last contact or last placement
• Employer Data: Data retained for up to 3 years from the end of our commercial relationship
• Enquiry Forms: Retained for 12 months from submission
• Training Records: Retained for 6 years for JAUPT compliance purposes
• Financial Records: Retained for 7 years for HMRC compliance
• Consent Logs: Retained for 3 years as GDPR evidence

7. Data Subject Rights

Under UK GDPR, you have the following rights regarding your personal data:

• Right of Access: Request a copy of the personal data we hold about you
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your data ("right to be forgotten") where applicable
• Right to Restriction: Request that we restrict processing of your data
• Right to Data Portability: Request transfer of your data to another organisation
• Right to Object: Object to processing based on legitimate interests or for direct marketing
• Rights relating to automated decision-making and profiling

To exercise any of these rights, contact us at david@sgmrecruitment.com or via the Contact page at sgmrecruitment.co.uk/contact.html. We will respond within 30 days.

8. Data Sharing

We do not sell your personal data. We may share your data with:

• Employer Clients: Candidate data shared with prospective employers for recruitment purposes (with your knowledge and consent)
• Service Providers: Third-party processors (e.g., form submission services, email providers) under Data Processing Agreements
• Legal Authorities: Where required by law, court order or regulatory authority
• DVLA / DBS: For licence validation and criminal record checks

9. International Data Transfers

SGM Drivers primarily processes data within the United Kingdom. Where data is transferred outside the UK, we ensure appropriate safeguards are in place, including standard contractual clauses or adequacy decisions recognised by the UK ICO.

10. Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure or destruction. Our website sgmrecruitment.co.uk uses HTTPS encryption for all data transmissions. All form submissions to david@sgmrecruitment.com are encrypted in transit.

11. ICO Complaint Rights

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the UK Information Commissioner's Office (ICO):

• Website: ico.org.uk
• Phone: 0303 123 1113
• Post: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

We would ask that you contact us at david@sgmrecruitment.com first so we can attempt to resolve your concern before you approach the ICO.

12. Cookies

Our website sgmrecruitment.co.uk uses cookies. For full details of the cookies we use and how to manage them, please see our Cookie Policy.

13. Third-Party Links

Our website may contain links to third-party websites. This Privacy Policy applies only to sgmrecruitment.co.uk. We are not responsible for the privacy practices of third-party websites and encourage you to review their policies.

14. Children's Privacy

Our services are not directed to individuals under the age of 18. We do not knowingly collect personal data from children. If you believe we have inadvertently collected data from a minor, please contact david@sgmrecruitment.com immediately.

15. Changes to This Policy

We may update this Privacy Policy from time to time. The most current version will always be available at sgmrecruitment.co.uk/privacy-policy.html. We encourage you to review this page periodically. Continued use of our website after changes constitutes acceptance of the updated policy.

16. Contact Us

For any questions, requests or concerns regarding this Privacy Policy or your personal data, please contact: